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1. This Privacy Policy
The MotivAction Group plc. is committed to protecting your personal information
and other data provided to us via this and any other direct.motivaction web
site (" Web Site "). Please read this Privacy Policy carefully as it contains
important information about the use of information that you provide to us. This
Privacy Policy explains what information The MotivAction Group plc collects
about you, and how we collect and use your information, including setting out
the circumstances where we could provide it to third parties.
2. What information do we collect and what do we do with it?
2.1 To take advantage of some of our services (such as setting up a Personal
Folder on the Web Site) you will be required to log on or register with the Web
Site. We may use your IP address to help diagnose problems with our server and
to administer our Web Site. The information will be collected when you register
with the Web Site in order to use any of the services available via the Web
Site.
2.2 If you choose to advertise on the Web Site or request us to place your
advert with a newspaper or magazine, certain personal information or data
(including credit card and billing information) about you will be captured
electronically or otherwise. In the event that such personal information or
data is part of your advert, such personal information or data will be posted
to the Web Site, newspapers and magazines, as applicable, and may by accessed
by users of the Web Site and/or readers of the relevant newspapers and
magazines.
2.3 We will use the information that we collect to personalise your experience
on the Web Site, to help you log on in future and to continue to use the Web
Site, and to help us select services or materials for inclusion on the Web Site
that may be of interest to you. We may need to pass your information to third
parties who help us to maintain, administer or develop the Web Site but, if so,
that information is only given to those third parties for that limited purpose.
2.4 We also monitor traffic patterns and usage of our Web Site to help us
improve our Web Site design and layout. We may pass this information to our
partners or other third parties but it will not contain any personally
identifying information.
2.5 The MotivAction Group plc may want to contact you to notify you of news
about The MotivAction Group plc, changes to the Web Site, special events or new
services or products that we think may interest you or The MotivAction Group
plc may use your details and information to communicate to you offers for
services or goods from other companies within the The MotivAction Group plc
group or other companies which we think may be of interest to you. However, The
MotivAction Group plc will not contact you for these purposes unless you
authorise us to do so by either ticking the relevant boxes (i.e. during
registration on the Web Site) to authorise The MotivAction Group plc to make
such contact or you provide such authorisation in writing to The MotivAction
Group plc or electronically via the Web Site (if applicable). If, at any time
thereafter, you change your mind and would rather not be contacted by The
MotivAction Group plc (or the third parties described above) to receive such
information, please send an email to ideas@motivaction.co.uk with an
explanation that you no longer wish to receive such information or in the event
that you have received a communication containing such information, please
click on the "deactivate" link set out in that communication. In those
circumstances, The MotivAction Group plc will not contact you again in relation
to the information described above in this paragraph 2.5. However, The
MotivAction Group plc and/or its group companies will still use your details to
send you information and communications in relation to the services or products
for which you have registered.
2.6 If you want to update any of your information held by The MotivAction Group
plc, you can either make certain changes on-line (by clicking on "change
details" while you are logged in) or you can send an email detailing the
required amendments to ideas@motivaction.co.uk .
2.7 The MotivAction Group plc reserves the right to access and disclose personal
data or information to comply with applicable laws and lawful government
requests, to operate its systems properly, or to protect itself or its users.
3. Sharing of Information with Third Parties
3.1 From time to time, The MotivAction Group plc may pass your details to
carefully selected, trusted third parties so that they can also provide you
with details of other services or products that might be of interest to you. If
you do not wish us to do so, you should follow the procedure set out in
paragraph 2.5 above and we will not provide your information to third parties
for such purposes.
3.2 We follow security procedures as required by the UK Data Protection Act
1998, in the storage and disclosure of personal information that you have given
us, to prevent unauthorised access to such information. At times we may let you
know about the products or services provided by carefully selected third
parties. We will only deal with partners who comply with the UK Data Protection
Act 1998 as amended from time to time) and any other applicable data protection
legislation or regulations, or with whom we are satisfied have appropriate
measures to protect data. However, The MotivAction Group plc shall have no
liability to you in respect of any breach of security by a third party.
4. Your Consent
4.1 You acknowledge and agree that:
4.1.1 in the course of using this Web Site or registering with it and any
services offered via this Web Site, certain information about you will be
captured electronically or otherwise and transmitted to The MotivAction Group
plc or and, potentially, to any third parties as set out above or to third
parties who host our web servers or assist us in maintaining this Web Site; and
4.1.2 The MotivAction Group plc may send your information outside of the
European Economic Area for processing or use in accordance with this Privacy
Policy.
4.2 You consent to the use, storage, or processing of your personal information
by The MotivAction Group plc (or any third party The MotivAction Group plc uses
for carrying out credit checks) for the purposes of carrying out any credit
checks in the event that you enter into any financial transaction with The
MotivAction Group plc.
4.3 If ordered by a court of competent jurisdiction to provide any of your
personal information collected by The MotivAction Group plc as described in
this Privacy Policy, you consent to The MotivAction Group plc providing such
personal information to that court in accordance with the court's instructions.
4.4 By using this Web Site, you expressly agree to the collection and use of
your information as set out above for the purposes set out in this Privacy
Policy.
5. Data Protection Indemnity
For the purpose of the Data Protection Act 1998, you acknowledge that in the
course of you advertising goods or services on our Web Site, certain personal
data about your employees, agents or subcontractors or certain personal data of
third parties appearing in the advertising you requested to appear on our Web
Site may be captured electronically or otherwise by us. If this is the case,
you shall ensure that you have obtained the express consent of any employees,
agents, subcontractors or any applicable third parties to the transfer of their
personal data to us to use, store and process such personal information for the
purposes set out in this Privacy Policy, including where such personal data
forms part of the advertising and is posted to the Web Site for accessed by
users inside and outside of the European Economic Area. You shall indemnify The
MotivAction Group plc from and against all claims by any employees, agents,
subcontractors or any third parties arising out of your failure to obtain the
consent described in this paragraph 5. 6.
Our Responsibilities
6.1 When you enter into on-line credit or other payment card transactions (e.g.
ordering advertising services on the Web Site), we offer the use of a secure
server. The secure server software encrypts the information that you input
before it is transmitted to us. To prevent unauthorised access, we follow
legally required security procedures in the storage and disclosure of
information that you have given to us. This means that sometimes we may ask for
proof of identity before we disclose personal information to you.
6.2 Areas of the Web Site where transactions are entered into, reviewed or
transmitted may be password protected. You can help to preserve your privacy by
never sharing your password with anyone else.
6.3 We seek to limit our employees' access to your information about you to
those employees who need to have such information to service your account. We
emphasise to our employees the confidential nature of user information and the
high level of importance that The MotivAction Group plc places on maintaining
this confidentiality.
7. Changes to Privacy Policy
We reserve the right to add to or change the terms of this Privacy Policy in our
sole discretion, without prior notice to you. If we change this Privacy Policy,
we will post the new Privacy Policy on the Web Site, and it will become
effective from the time of posting to the Web Site. Please visit this Privacy
Policy on a regular basis to make sure you have read the latest version and you
understand what we do with your information. Wherever possible, we will give
you notice of any changes prior to their implementation.
8. General In this privacy policy
"The MotivAction Group plc Affiliates" shall mean any subsidiary or holding
company of The MotivAction Group plc, or any subsidiary of The MotivAction
Group plc, the holding company of The MotivAction Group plc, all as defined by
Section 736 of the Companies Act 1985, as amended by the Companies Act 1989. 9.
Feedback If you have any queries or problems with regard to this Privacy Policy
or the uses to which we put your information, please e-mail us at
ideas@motivaction.co.uk .
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