Event Logistics
Our highly professional, experienced team can co-ordinate every single aspect of your conference - organising everything from transport logistics, delegate registration, speaker support and scripting, hospitality and entertainment to special effects and specialist conference staff.
Each event project is managed carefully down to the fine detail. ‘Moment mapping’ techniques, close collaboration with clients, and management of all venues and agencies ensure that your conference will progress like a well oiled machine.
Impress your attendees and reduce staffing needs by using self-registration stations . At each station there will be multiple iPads where guests can enter their name and register themselves for the conference. All the data will be saved and can be sent across to the event’s organisers to manage delegate numbers.
If you are looking for a professional and fast way to register delegates but would still like to welcome your guests to the conference, your planners can use the onsite check in app at the registration desk. They can simply search the name of the guest and check them in, the data is then stored so you can download the complete delegate list.
Handy, and highly effective, pocket sized reminders of key event messages. Personalised, branded Z-cards can capture an individual's ongoing goals and commitments.
Surprise your delegates with the ultimate conference gift – their very own USB pen complete with up to date downloads of all the relevant presentations! No need for copious note taking and a great give-away idea.
Organisation and implementation of all aspects of transport from ticketing to drivers. To, from and during the event; by plane, train, automobile, at home or abroad, we’ll get the wheels turning!
Sponsorship and its management can be an extremely complicated process. With our experienced team in place from event conception, we can work from the outset, to maximise sponsorship potential and exposure to ensure the partnership is of maximum mutual benefit.
Enhance your event with a personal gift for your guests. Either typical of the location or fitting in with your event theme, room gifts will add that instant personal touch to your event.
Make the room your own. Input from both our in-house design studio and the theming department will transform your room, giving it YOUR look and feel, promoting your key messages and straplines.
Friendly faces at the first port of call and focal point of any foyer or reception. An information station to control and monitor the arrival and movement of guests - answering immediate questions, allocating name badges, rooms, baggage tags and informing delegates of the programme’s itinerary.
Dealing with global teams with language barriers can be testing. However, with the right support and technology any issues can be overcome to ensure a smooth programme understood by all. On site translators are only one of the possible solutions.
Constantly manned and dedicated to your delegates’ calls and requirements, hotlines provide simple organisation and management of information through a single number.
Welcoming and informative, your hosts or hostesses ‘meet and greet’ and then run your evening with style and panache, allowing you and your guests to unwind in a relaxing environment.
We offer a diverse expert speaker selection and liaison solution. Valued relationships with speakers ensure the best possible rates.
Why not have your guests wake up to the headlines of the previous day’s activities? We can design, edit and print your own conference daily newspaper with highlights and images of the previous day’s news worthy events.
Branded mint cards, sweets and chocolate always go down a treat, or whenever your guests need a light your branded matches will be there to help. We help with the finishing touches.
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Off on the trip of a lifetime? Provision of branded luggage ensures that cases or bags are easily identified during the trip and serves as a poignant reminder of the event for years to come.
Bring your brand or message to the forefront of any conference or meeting. From leather bound A4 folders with branded pad inserts to small A5 notepads and complementary pens.
We have a wide range of badge and lanyard designs that can be produced in your event branding, offering another opportunity to reinforce event messaging.
Our studio designs and delivers everything from huge printed banners with logos, graphics and straplines to discreet accurate directional signage ensuring massive brand awareness.
From the Arctic Circle to the equator, branded clothing can be provided for all climates. Jackets, fleeces, jumpers, t-shirts, caps, ties and many more - all to suit your group or corporate image.
Finishing touches include designing menu cards, place names and table plans in brand, continuing the event theme and offering ambient message communication to guests.
From mailing invitations to managing an electronic invitation system, we are able to manage the entire invitation process. This includes response collation, feedback, provision of detailed reports and receipt of guests or delegates.
From the moment of invitation, a delegate will experience a seamless service right through to the end of the event. 24 hour hotlines, hospitality desks and experienced event staff will ensure delegate care is comprehensively undertaken.
However big or small, our venue management experience allows us to help select the best venue for your conference, negotiate the best rates, and ensure confidence in the standard of service delivery, ranging from catering to accommodation and health and safety compliance.
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